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Championing the safety of drivers and mechanics should be a priority for any organisation with fleet operations. When employees feel safe, they are more productive. Also, the costs and fines associated with poor health and safety could cripple the organisation, as Boeing can attest to. One of the key benefits of fleet maintenance software is enhanced safety and compliance. Here are 7 ways fleet maintenance software will help an organisation improve health and safety:


1. Improved communication of health & safety issues

Fleet maintenance software mobile apps give operators the ability to highlight issues in real-time as they complete their daily driver checks. The issues are sent from the app to the defect queue for review by the maintenance planner; ensuring any safety issues can be prioritised and actioned early by the workshop before they turn into something more serious. This could be the difference between a near miss and a tragic accident.


2. Focus on planned maintenance

It is well documented that maintenance software helps organisations make the transition from unplanned reactive maintenance to proactive planned maintenance. When doing emergency maintenance, mechanics and technicians tend to take more risks to get the asset functioning again. Doing more planned work makes for a safer work environment. Planners can schedule the work when the suitably trained mechanic is available.  Additionally, mechanics have time to prepare for the maintenance, such as reviewing the procedure ahead of time, prepping the tools and parts, checking the test equipment, and wearing the correct PPE.

Fleet maintenance planning

3. Standardised checklists

By our very nature, humans tend to forget things or make mistakes. We’re not perfect! Checklists are used to mitigate against these human failures and make the work done more predictable. For example, pilots follow pre-flight checklists to ensure the aeroplane is ready for flight. Moreover, humans will take shortcuts to get things done faster. Whether intentional or unintentional, missing steps in a PM or safety check procedure can have adverse effects on human life. Fleet maintenance software mitigates against this risk in two ways:

  • standardised checklists are configured in fleet maintenance software to ensure mechanics have all the steps needed to get the job done correctly and safely.
  • the digital sign-off ensures the mechanic completed, and stands over it their work, as per the checklist.


Checklists also reinforce safety best practices on an ongoing basis by reminding folks of the required PPE in each procedure. Also, changes to safety guidelines can be pushed to the operator immediately by updating the checklist in the software with the new information.


4. Tracking & trending

You cannot improve what you cannot measure. Tracking safety incidents manually makes it difficult to identify trends early. That, in turn, delays the implementation of necessary corrections. Safety reports within fleet maintenance software help organisations spot those trends and action them immediately. For example, an uptick in safety incidents may call for more training, double-checking of work by a senior tech, a change in parts supplier, a change in parts install procedure etc…

Fleet maintenance Software Reporting

5. Continuous improvement

Fleet maintenance software is the database of record for all maintenance related activities including those that affect safety. Engineers can quickly pull reports from the system, identify repeat safety incidents or violations, and introduce changes to mitigate against these safety issues in the future. For example, after the two fatal 737 Max accidents, Boeing will introduce a software upgrade to its MCAS system in 2020 to avoid a similar loss of life.


6. Simplify auditing

Organisations lose countless hours trolling through defect slips, paper checklists, and vehicle logs when prepping for a regulatory audit. If any of those paper records are missing, the organisation will fail the audit. Organisations using fleet maintenance software can pull complete maintenance records in seconds from their fleet maintenance solution using standard maintenance reports or filtering.


7. Track safety recalls

Vehicle manufacturers issue recalls all the time. For example, GM recalled 3.4m pickup trucks alone in 2019. Organisations using fleet maintenance software can track recalls within the solution; scheduling the upgrade efficiently to ensure safety compliance while minimising downtime.


Fleet maintenance software is used to track, manage and schedule planned and unplanned maintenance on fleet assets such as trucks, buses, waste vehicles, and commercial vans. Using fleet maintenance software helps improve health and safety, increase employee productivity, reduce the costs and fines associated with accidents, and most importantly, save lives.