The System is extremely flexible, parts can be invoiced in a number of ways:

Profit Margin Bands, Blanket Mark-Ups, Fixed Price, Customer Discount and Discount Codes.

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Assetminder's easy to use job card processing handles all of your requirements, regardless of whether you are billing internally or externally. Our Software covers the entire spectrum from stock management, purchase ordering, labour collection, quotations right through to billing, providing a very detailed and accurate view over the asset costs and job card history.

As soon as a job is started and booked in, all costs are tracked through the job card – including time, parts and other costs. As soon as a job is complete and signed off, a pro-forma invoice is automatically generated and, once approved, is issued.

Invoices can also be split, where required.

Effective Technician Time Management

The choice is yours; simply add labour to a job card manually or use our App to clock all of your technicians' time, live from the workshop floor or on the road.

Get the most from your technicians by clocking their time straight to the job card.

Job Management Features

• Fixed and variable labour times 
• Customer specific labour discount matrix
• Ability to hide or show detailed labour costs for billing 
• Live dashboard provides you with a clear picture of your workshop time optimisation 
• Our new standard operational times allow the user to build their standard times with labour targets 
• Linked inspections sheets
• Defect management including full audit trail
• Built-in default margin calculation
• Scan documents and images directly to the job card
• NVD vehicle look up

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Assetminder has helped DRTR improve the vehicle turnaround time, when a vehicle has been called in for a PMI or repair.

Use of the “Vehicle Health Check” ensures that tasks can be bundled together, rather than unnecessarily taking vehicles back into the workshop.

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Boost Efficiency

Our Job Management System allows real-time information, from the Mobile App, to be automatically synced back to the office, resulting in effective job costing, job scheduling, job progress and job completion.

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Job Card Estimates

Create the perfect estimates using all the feature rich elements in use in a normal job card. By converting the estimate to a full working job card it provides the user with a link to the locked estimate for reference purposes.

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Splitting a Job Card

We’ve all been there, just at the point when your ready to sign off the job card, the customer calls requesting you split the job in two. This is not a problem with Assetminder as any element of instructions, labour or parts can be split from the original job, spawning a second or third job card that enables you to invoice a different billing client. This feature is particularly useful when billing damage to a third party or insurance company.

Credit Notes

Although we don’t like to do them, they are necessary. There’s a full section on credit notes available, when the time comes to credit a customer, linking directly back to the original job card.

Paperless Billing

Turning your job cards to invoices without printing paper

• Reduced Costs: Save on all the expenses of paper billing - everything from paper and ink to printing, envelopes, stamping, and mailing - not to mention the actual time cost, to get those paper statements out the door every month.
• Improved Security: Since paper billing requires a business to print and mail account information to customers, many people and departments review it before it arrives in customers’ mailboxe. Throughout the process, this sensitive information can easily get lost or end up in the wrong hands. Paperless Billing allows businesses to send personal information directly to their customers, minimising the opportunities for it to get lost or stolen along the way.
• Quicker Payments: Mailing bills, waiting for them to be delivered, mailing reminders and receiving payments can take weeks, sometimes even months. With Paperless Billing you can bill customers directly through their emails or online accounts. This enables instant payment and much more efficient troubleshooting, should something go wrong in the transaction.
• Better for the Planet: Cutting down on paper is also beneficial for the environment, decreasing demand for paper and keeping paper waste out of landfills.

SWOTS

Standard Workshop Operational Times, is a function within Assetminder, that allows the user to build preconfigured instructions and labour times. These can be a single line item or a consolidation of single line items, that have the ability to set target times for certain tasks. In time this operation provides the data to begin benchmarking labour target hours against actual labour clocked times.

Once you begin building your own SWOTS it becomes easier to replicate a lot of tasks.

Spare Parts/ Barcoding

We make adding parts to a job easy by integration with our Integrated Barcode Scanning Feature. Once your spare parts are barcoded its just a matter of scanning the barcode label, using the mobile device. Similar to other functions within the system this will then synchronize with the Web App, in turn managing your stock.

Barcode labels can be generated by Assetminder, or by using the manufacturer's label.

Purchase Ordering

A Purchase Order can be raised directly from the job card to suppliers for all manner of goods and services. The job card cannot be closed off until all Purchase Orders are closed, ensuring nothing is missed when it comes to billing

Labour

It's as easy as ticking a box to record labour to a job. There’s not a lot to say other than its as simple as that to record one or multiple technicians' hours to individual job cards. All time clockings are then synchronised to the Web App, building your labour costs in real time.

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Centralised Data

Assetminder is a Cloud-Based Solution, all data is stored in one centralised location, giving staff the ability to access information from anywhere, at any time.

Cost Savings

By reducing the amount of paperwork coming through your office, replacing manual data entry with digital processes, you can allocate your resources to more important areas of your business.

100% Compliance

All data is stored securely on Assetminder and is easily accessible for auditing purposes, including all historical information.

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