About us
For local authority fleet and workshop teams, compliance is not optional and it is never finished. Inspections, defects, service intervals, MOTs, driver checks and audit records all have to be right, and all have to be evidenced. When that evidence is spread across paper, spreadsheets and separate systems, proving compliance becomes harder than it should be.
The strongest compliance position is one that builds itself, day by day, from real activity rather than being reconstructed at the end of the month.
In Assetminder, inspections, defects, maintenance and sign-offs are recorded at the point of work. That means the evidence of compliance is a by-product of the team simply doing their job properly, not a separate administrative burden layered on top.
Assetminder supports digital PMI and safety inspections completed on the mobile app, including brake test results, tyre and axle data and cascading defect detail with images.
When a driver or technician reports a defect through the app, the system can automatically raise a job card, notify the relevant people, add the defect to the job card and place the event on the visual calendar. Nothing falls through the gaps, and every defect has a clear, traceable route to resolution.
Compliance depends on work being properly checked and signed off, not just completed.
Assetminder includes an inspection approval and sign-off process with configurable, time and date stamped declarations. Outstanding defects are flagged during approval, an asset health check surfaces outstanding defects and status before a job proceeds, and job cards can be prevented from closing while inspections or purchase orders remain open. These safeguards make it far harder for something important to be missed.
Missed dates are one of the most common and avoidable compliance risks.
Assetminder sends automated reminders, by email, SMS and app push notifications, for events planned against each asset, including MOT due dates, scheduled services, LOLER inspections, driver licence checks and warranty expiry. Teams stay ahead of what is due rather than reacting after the fact.
Assetminder is accredited by the DVSA for Earned Recognition and is designed to support compliance reporting against regulatory requirements, including service intervals and audit logs.
The system includes a dedicated Earned Recognition KPI report, alongside inspection, maintenance and defect reporting, giving compliance-focused fleet teams the evidence and visibility that a scheme like Earned Recognition depends on.
If compliance cannot be evidenced, it cannot be relied upon.
Assetminder maintains audit logs across inspections, defects, maintenance and sign-offs, and provides document and licence management with secure storage and searchable retrieval. When an audit or DVSA visit happens, the records are ready, not something to be assembled under pressure.
If you are reviewing your current fleet management system and want a stronger, more defensible compliance position, including support for DVSA Earned Recognition, we can talk you through what Assetminder could look like for your team.
Is Assetminder accredited for DVSA Earned Recognition?
Yes. Assetminder is DVSA-accredited for Earned Recognition and is designed to support compliance reporting against regulatory requirements, including a dedicated Earned Recognition KPI report.
How does Assetminder support daily compliance?
Assetminder captures inspections, defects, maintenance and sign-offs as work happens, so the audit trail builds itself rather than being pulled together at the end of the month.
Does Assetminder support digital inspections?
Yes. PMI and safety inspections can be completed on the mobile app, including brake test results, tyre and axle data, and cascading defect detail with images.
What happens when a driver reports a defect?
When a defect is reported through the app, Assetminder can automatically raise a job card, notify the relevant people, add the defect to the job card and place it on the visual calendar, giving every defect a traceable route to resolution.
Can Assetminder help us avoid missed MOTs and services?
Yes. Assetminder sends automated reminders by email, SMS and app notification for events such as MOT due dates, scheduled services, LOLER inspections, driver licence checks and warranty expiry.
How does sign-off and approval work?
Assetminder includes an inspection approval and sign-off process with configurable, time and date stamped declarations, flags outstanding defects during approval, and can prevent job cards closing while inspections or purchase orders remain open.
Is there an audit trail for compliance?
Yes. Assetminder maintains audit logs across inspections, defects, maintenance and sign-offs, with secure document and licence storage and searchable retrieval.
Can we procure Assetminder through a public sector framework?
Yes. Assetminder can support public sector procurement conversations through established framework routes. We can talk you through the options available and help you understand the most appropriate route for your organisation.
How do we start?
The best first step is a short conversation to understand your current compliance processes, your current system and where you want a stronger, more defensible position.
