Workshop efficiency: doing more with less

Fleet and workshop teams are under pressure to keep vehicles on the road, manage compliance and make better use of the time, people and resources they already have.

Assetminder gives teams better visibility across workshop jobs, labour, maintenance, stock,inspections and reporting.

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"As the availability of technicians has now become a major limiting factor, the need for more efficient output from the workshop has become significantly more important. Before using Assetminder, we relied on paper job cards, which left us with no live visibility into our technicians' daily activities. Now, with Assetminder, each job card is assigned to a technician with all the necessary instructions. The technician clocks in to the job using the mobile app and adds any required parts. Once the job is complete, they clock off the job card, making it ready for the supervisor to review and close."

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Wayne Boylan, Managing Director, Dan Ryan Truck Rentals

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Workshop efficiency is not just about working faster.

It is about knowing which jobs are planned, who is working on what, where labour time is being spent, whether parts and stock are being captured properly, and whether workshop activity is visible enough to support sound decision-making.

Forlocal authority fleet teams, even small gaps in visibility can create pressure.

·   Jobs can be delayed.

·   Time can be missed.

·   Parts can be lost.

·   Defects can be harder to evidence.

·   Reports can take longer than theyshould.

·   Compliance records can becomeharder to manage.

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Built around real workshop pressure

Assetminderis a modern fleet and workshop management system developed by people who understand how fleet operations work in practice.

The system supports the practical activity that matters every day, including:

·   Job cards

·   Labour clocking

·   Time recording

·   Workshop planning

·   Maintenance scheduling

·   Inspections

·   Defect management

·   Stock and parts

·   Mobile working

·   Reporting

Improve visibility across labour and jobs

Workshop time is one of the hardest things to manage well.

If technicians are not clocked onto the right job, time is recorded manually, or work is done without a proper job card, it becomes harder to understand the true cost and effort behind workshop activity.

Assetminder helps teams improve visibility across job creation, assignment, clocking, time recording and job card feedback.

This gives fleet and workshop managers a clearer view of what is happening and where time may be slipping.

Reduce admin and manual workarounds

Legacy systems and manual processes can create unnecessary admin for already stretched teams.

Assetminder helps bring key workshop and fleet activities into a single system, reducing reliance on paper, spreadsheets and disconnected workarounds.

The result is a more practical way to manage the day-to-day operation.

Reporting that supports better decisions

Fleet and workshop teams need reporting that is useful, accessible and practical.

Assetminder uses Power BI and offers an extensive library of reports, with filters and date ranges to help teams access the information they need. Data can also be exported where needed, giving teams more flexibility to analyse and share information.

Support from people who understand fleet and workshop operations

Efficiency is not just about software. It is also about implementation, training and support.

Assetminder supports customers through onboarding, training and hypercare, with helpdesk support available when teams need it.

That gives local authority fleet and workshop teams a practical route to improving efficiency without adding unnecessary pressure during implementation.

Related reading

Assetminder has also shared practical guidance on workshop labour clocking and time recording, including how lost workshop time can accumulate when job cards,labour clocking, and feedback are not managed consistently.

FAQ

Can Assetminder help improve workshop efficiency?

Yes. Assetminder helps fleet and workshop teams manage jobs, labour time, maintenance, inspections, stock, partsand reporting in one system, giving managers better visibility of day-to-dayworkshop activity.

Does Assetminder support labour clocking and time recording?

Yes. Assetminder supports labour clocking and time recording, helping teams see who is working on what, capture time against job cards and reduce the risk of lost or unrecorded workshop time.

Is Assetminder suitable for local authority fleet and workshop teams?

Yes. Assetminder supports the practical needs of local authority fleet and workshop teams, including maintenance scheduling, workshop management, compliance, inspections, reporting and mobile working.

Can Assetminder be configured toalign with how our team works?

Yes. Assetminder supports configurable workflows, templates and reporting. The onboarding process helps teams make practical configuration decisions based on operational priorities.

What reporting is available?

Assetminder uses Power BI and hasan extensive library of reports. Reports include filters and date ranges, anddata can be exported where needed.

Can Assetminder be procured throughG-Cloud?

Yes. Assetminder is available through G-Cloud and can support public sector procurement conversations when councils are ready to explore next steps.

Do we need to know our full requirements before having a conversation?

No. A short conversation can help you understand what a move could look like, what information may be needed, and whether Assetminder is a good fit for your fleet and workshop operation.

What is the best next step?

The best first step is to book ashort conversation. Assetminder can talk you through the practical options,including workshop priorities, implementation approach and procurement route.

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If you are reviewing your current fleet management system and want to understand what a move to

Assetminder could look like, we can talk you through the practical steps.